Receptionist / Administrative Clerk

Our client is seeking a professional, organized, and personable Receptionist / Administrative Clerk
to be the first point of contact at their law firm. The successful candidate will handle front office
duties, manage incoming and outgoing communication, and provide administrative support to
the legal team to ensure smooth day-to-day operations.

Key Responsibilities.

• Greet and welcome clients and visitors in a professional and courteous manner
• Answer, screen and forward phone calls; take accurate messages where necessary.
• Manage incoming and outgoing mail, emails, deliveries and courier services.
• Maintain a clean and organized reception area and meeting rooms.
• Schedule appointments and manage the firm’s general calendar and meetings.
• Handle general office administrative duties including filing, photocopying, scanning and
  maintaining records.
• Assist advocates and legal clerks with the preparation of legal documents and
  correspondence when required.
• Maintain office supplies inventory and order replacements as needed.
• Perform basic data entry and document management tasks.
• Handle petty cash and keep records of petty cash usage.
• Provide support to the accountant by recording financial transactions and maintaining
  organized financial records.

Skills, Competencies, and Experience.

The successful candidate will be required to have the following skills and competencies:

• Diploma or Certificate in Business Administration, Secretarial Studies or a related field.
• At least 5 years of experience in a similar role; prior experience in a law firm is an added
  advantage.
• Excellent verbal and written communication skills.
• Professional appearance and strong customer service orientation.
• Strong organizational skills and attention to detail.
• Ability to multitask and work under pressure. Proficiency in MS Office (Word, Excel, Outlook).

How to Apply.

Interested candidates may submit their application by attaching a current Cover letter and CV
detailing their experience for the post, including daytime telephone contacts and three
referees, preferably previous line managers, to jobs@shimahr.com on or before Monday, 5th May
2025. Clearly indicate the Job Reference No. VAC5/2025 Receptionist / Administrative Clerk on
the subject line of your email.